The average office worker uses 10,000 sheets of paper per year. Going paperless saves money, space, and time.
Step 1: Scan Everything
Use a document scanner or phone app. Save as searchable PDF (with OCR). Our PDF OCR tool makes scanned documents searchable.
Step 2: Organize
Create a logical folder structure: Year → Category → Subcategory. Name files consistently: YYYY-MM-DD_DocumentType_Details.pdf. Use tags if your system supports them.
Step 3: Workflow
Receive paper → scan immediately → shred original (unless legally required). Use compression to keep file sizes manageable.